OIVAC preview – 5 Simple Steps to Charge What you Deserve
The importance of continuing education for Virtual Professionals
A new decade…a new way to work. OIVAC is coming!
Get Training and Advice from Experienced, Knowledgeable Virtual Assistants and Watch Your Income Potential Soar During the Next Year!
Learn “in-demand” skills and business growth and marketing strategies from VAs and Online Professionals during the VA Industry’s International Convention (OIVAC).
Today’s seasoned VAs are often overwhelmed with managing their businesses and assisting clients. New VAs may have difficulty getting and keeping customers, as many virtual assistants aren’t abreast of the newest technologies entrepreneurs are requesting to enhance their businesses.
The demand for knowledgeable and experienced VAs is huge — and OIVAC 2010’s presenters want to help build your business and meet the demand.
This year’s OIVAC is providing Technology and Business/Marketing seminars and training to eliminate these hurdles, and explore technologies and business best practices VAs and entrepreneurs are desperately seeking. Our goal is to increase your knowledge of innovative web 2.0 enhancements, and to help you become your prospects/clients “go-to” resource.
Based on industry-based survey responses and seasoned VA input, the Technology-related seminars offered include:
- Facebook Fan Pages
- Affiliate marketing research and recruitment
- Camtasia Screen Shots
- Creating a Membership Site Using Wordpress and Wishlist Member
- Incorporating Video into Your VA Practice
- Website SEO
- PC Maintenance
- Shopping Cart Mastery
- Online Project Management
- Video editing and marketing support
- Basic and Intermediate Wordpress
- Digital Security
- Virtual Events Specialists and Managers
… and to assist with business management and marketing strategies, we have scheduled seminars, such as:
- Basic and Advanced Sessions on How to Get and Keep Clients
- The #1 Quality Business Owners Want from their Virtual Assistant
- How to Become a Sought After VA
- How to Fill Your VA Practice with High Paying Customers
- Creating a Productive Environment in a Digital World
- VA Ethics and Core Competencies
- …and many, many more!
You’ve always known that the potential for your VA practice is unlimited. With the tools and training presentations at OIVAC 2010, you will be one, even two steps closer to building and/or enhancing the VA practice of your dreams.
Click here to review the single or two payment plan options and secure your seat at OIVAC 2010 now.
Full disclosure: I am a volunteer for the OIVAC Steering Committee and believe this event is one that any new or experienced VA should consider; especially since they can attend from their home office and won’t have any travel expenses from attending!
Infusing Fitness into Business: Starting 2010 on the right foot
Did you end 2009 wondering where the time went, or were you just so darn relieved that the year was finally over? Are you finding it harder than you thought to keep up with your resolutions for taking better care of your health and wellness each day? Even though it’s February, it’s not too late to make 2010 the year you “Infuse Fitness into Business“.
Last year was certainly a doozy, and one that challenged many. We’re in a marathon recession here, not a sprint, so the economic stresses aren’t going to end any time soon for many. How do we stay focused, on task and keep a positive outlook when things aren’t necessarily going the way we’d like?
We take baby steps to infuse fitness and positive self care into our daily lives, even with networking and client relationship management practices. This will, in turn, help reduce our levels of stress, improve our attitudes, and maybe even reduce our need for stimulants like coffee, tea and soda to get us through the day, thus saving us some dough on those grande skinny vanilla lattes.
Think about the possibilities!
If you’re in a warmer climate, there is no excuse not to take that networking event you’re thinking of hosting outside with a “meet, greet and relax” outdoor yoga demo or a “meet, greet and groove” Zumba® demo. Team up with a fellow Chamber member, yoga or Zumba® instructor and infuse fitness into your businesses together, outside in the morning sun or on a fresh air break at the end of the day. What about asking your local ice skating rink to co-host a business card exchange for your Chamber or networking group? You can lace up some ice skates and zoom around the rink getting a bit of exercise while getting to know your colleagues better in a fun environment.
Part of your first and second quarter grass roots efforts could include a collaborative bowl-a-thon raising funds for a local charity or family in need. Or you could partner up with a local nonprofit to host a 5k walk/run or 1 mile fun walk. On a smaller scale, check out various, already scheduled activities on www.Active.com in your area and participate, wearing a shirt with your logo screen printed or embroidered on it.
Other ways to start 2010 off on the right foot with a balanced mind, body and soul could include:
- Scheduling 15 minutes each day to stretch -http://www.marthastewart.com/article/simple-stretches
- Log 5,000 or more steps each day -http://walking.about.com/cs/measure/a/locke122004.htm
- Save on fitness if you’re a senior – http://www.silversneakers.com/Default.aspx
- Trying out an indoor rock climbing gym – http://www.indoorclimbing.com/map/
- Lace up with your kids at your local ice rink – http://www.frogsonice.com/skateweb/clubs/us.shtml
- Check out some exercises you can do right from your home office – http://www.fatlossquickie.com
- Listen in – healthy mind, body and spirit tips – http://video.forbes.com/fvn/healthcare/bl_health103107a
- Are you a runner? Help homeless men and women get back on their feet – http://www.backonmyfeet.org/
- Want to slow down, regroup and stretch? Find a local yoga class and invite a client or colleague to try it with you – http://www.yogafinder.com/
- Consider adding another certification or designation to your bag of tricks – http://www.ivaa.org, http://aovem.com/ or http://www.vaclassroom.com/
- Prefer one-on-one programs? Find a certified personal trainer – http://www.acefitness.org/findanacepro/default.aspx
- Get inspired and grow – http://www.higherawareness.com/
- For every 10 miles you walk from now until the IVAA Live Summit on April 20th, save $30. There are approximately 13 weeks left until the Summit. If you walk 10 miles each week for 13 weeks that could be $390 saved! That is more than the earlybird registration, which ends on January 31st!
We all have either New Year’s resolutions or goals we’d like to accomplish in 2010. Our business and marketing plans include goals and action items for growth and managing client relationships. But do we have action items and goals for positive self care and infusing fitness into our daily lives? We need to consider caring for our minds, bodies and spirits in 2010. Our clients and families will thank us for it!
Copyright 2010 Teresa H. Berger and Innovate Services
You may use share this article with your contacts/readers but must include the following:
Teresa H. Berger, MBA is founder of Innovate Services and a certified group fitness instructor. I.S. creates positive buzz for clients by utilizing top-notch writing, editing and marketing expertise to build the “know, like, trust” factor. Her first book is due out in spring of 2010. She can be reached online or by emailing tchberger (at)InnovateServices (dot) com.
What you need to know before doing your taxes online.
(ARA) – It now takes more than 71,000 pages to cover and explain federal tax laws. So it’s not surprising the vast majority of taxpayers look for help preparing and filing their tax returns. Use of online tax preparation and e-filing continues to grow at record rates. In fact, more than 32 million taxpayers e-filed their tax returns from home last year, according to the Internal Revenue Service.
“Online tax prep can take a lot of the hassle out of doing your taxes,” says Gary Lundberg, product management director for CompleteTax (www.CompleteTax.com), an online income tax preparation and e-filing service. “But you want to make sure you use a program that best meets your needs.”
A recent independently conducted survey of approximately 1,000 taxpayers found that the most important factors to taxpayers in getting their taxes done are:
* Accuracy
* Safety and security
* Help and support
* Affordability
* Ease of use
* The best refund
According to Lundberg, questions you should look to answer when evaluating online tax programs are:
1. Does the program automatically check for accuracy?
Data entry errors and failing to enter key information, such as Social Security numbers, are some of the most common mistakes people make in preparing their taxes. Make certain the program automatically checks for errors or oversights. The program should provide links to the problems to help you quickly correct potentially costly mistakes.
2. Is the site secure?
You want to use an online program that encrypts your data using recognized security standards. Only use e-file programs that have been tested and approved by the IRS. These will display the IRS e-file logo on their home page.
3. What are the help options?
Ideally, the program should be straightforward, allowing you to finish your tax returns on your own. But you will want comprehensive help should you run into a question you can’t answer. So make sure the online tax program provides help resources on every page and offers support via e-mail or live online chat.
4. Does it clearly show the cost of preparing and filing your returns?
The cost for using the program should be displayed clearly on the first page so that you can make an informed choice. According to Lundberg, many first-time filers and other taxpayers with uncomplicated tax situations can take advantage of free versions offered by some online tax prep providers. For example, CompleteTax’s Free version can be used to prepare and file 1040EZ and even certain simple 1040 tax returns. Even if your taxes are more complicated, there is online software for basic federal income tax prep and e-file starting at under $20.
5. Is it easy to use?
Most online programs allow you to try them before you buy. You don’t have to go to a store, purchase the software, install it on your computer and hope you like it. Rather, you simply go to the online program’s Web site and start using it. Before you purchase, you can make sure the online program you choose is easy to navigate and presents information clearly.
6. What features does it include to help maximize your refund?
Most taxpayers are concerned that they may be missing deductions or credits that could save them money. Look for an online tax program that offers tools to help you make the most of credits and deductions. For example, this could include tools to help calculate the value of charitable deductions, such as clothing or household items.
“Part of getting your taxes done right is getting the biggest refund you deserve,” says Lundberg. “You need to pay taxes, but you want to use an online tax prep solution that’s helping make sure you’re not paying more than necessary.”
More information on online tax preparation and e-filing is available from CompleteTax at www.CompleteTax.com.
Courtesy of ARAcontent
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SIDEBAR:
A survey of approximately 1,000 taxpayers asked them what they wanted when it came to preparing their income taxes. They said:
* Getting my taxes done right – 86 percent
* Getting my taxes done safely and securely – 76 percent
* Having the support and expertise I need – 70 percent
* Getting my taxes done as affordably as possible – 65 percent
* Making sure it’s as easy as possible – 65 percent
* Getting the biggest refund – 57 percent
The independently conducted survey was conducted by Opinion Research Corporation for CompleteTax.
Your 2010 marketing tool box: Press Releases
If you don’t currently utilize press releases as a marketing tool for your business, you might be missing out on an easy tool that could increase your exposure and bottom line.
Over several years, I’ve learned there are some specific, quick truths about press releases.
- You can never be 100% sure your press release will be printed (if submitted to a print publication) or picked up by other sites (if submitted online).
- There are no guarantees that a press release will bring you new business (much like there is no guarantee that if you make outbound calls for a client you will get a live person on the phone and book an appointment…you just can’t guarantee that).
- It takes consistency and quality to produce a good press release and visible results. (You may have to submit several press releases before one even gets printed and you may not get any bites after just one, two or three press releases).
- Press releases are just one tool from your marketing tool box. Don’t expect that solely submitting press releases once a quarter or once a month will generate all the interest and business you desire.
With any marketing tool, you have to be consistent, clear and target your communications to your desired clientele. In order to develop a sound, consistent and clear press release, follow these steps.
- Speak to Your Target Market – don’t develop press releases with sophisticated technical speak imbedded in it unless you are 100% sure your target market will comprehend and value that language. Speak their language; appeal to their vocabulary.
- Keep it Simple – Typically a press release should be one page and highlight your news in the headline and summary at top. If it’s too wordy, people won’t read it…just think of how busy we all are. Everyone is so inundated with news, tips, etc. that often we have to be very selective of what we choose to read. Remember, simplified public relations is best…don’t over-think it.
- Hook Them at hello – The headline is the first thing readers and journalists will see. If they don’t have interest in your headline, they likely won’t read your summary or click the link (if your press release was submitted online). Make your headline stand out and identify your business name or yourself in the headline.
- Consistency is Key – You won’t grow your exposure or gain new clients after just one press release. It’s wise to have a plan and schedule consistent press releases geared toward the time of year, product launches, or specific events throughout the year you will be participating in.
Develop a press release for volunteer events or activities you participate in (as long as it is okay with that organization for you to share your relationship with them).
Did you help Habitat for Humanity this year?
Did you donate money in your business name to a worthy cause?
Are you an active volunteer in your local chamber of commerce?
This type of press release would illustrate your commitment to community. If you are launching a product in January, schedule a press release marketing that product launch once a month until product launch. You can always change the copy within the releases each time providing updated or new information. That will help build interest in your product and maybe even motivate you to complete work on the development of that product sooner!
- When in doubt, get help – If you are at a standstill with how to develop a quality press release, what to write about and which industries or publications to target; get help. Ask a colleague or person in your networking group if they or someone they know can brainstorm with you. Or hire a VA that specializes in writing and press release development to help you throughout the process.
It takes a small effort to develop a good, one page press release to submit online and to your local print publications. And if you know someone affiliated with or working for one of the local publications, try to build a relationship with them. Journalists are inundated with press releases and submissions on a daily basis. Building and maintaining relationships with key journalists would benefit you in your marketing efforts and show your commitment to your business. Finally, who hasn’t heard the saying, “you have to spend money to make money”? To build your business, increase your exposure and get noticed, you will have to make an investment of time and money.
Copyright 2010 Innovate Services & Teresa H. Berger, MBA
Get your client greetings and keep in touch plan off your plate NOW!
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This holiday season let us take care of your holiday greetings to clients, prospects, colleagues and more! We can even use your digital photos to make your holiday greetings even more personal…and an image of your signature can be used too!
What does a virtual marketing firm do?
We thought we’d share our latest video with you to (hopefully) shed light on what virtual assistants or virtual marketing firms like ours can do for your business. It’s long, so we don’t expect you to sit through the whole thing…but we’d be thrilled if you did. Not only do we provide video / slideshow development support, but we can help you promote products, real estate listings and more with them through the various outlets available.
Let us know what you think – the good, bad and ugly by commenting below.
How to Avoid Overwhelm When Starting a New Project
You’re just back from your conference, and boy, are you excited! For the past few days, ideas for new projects and collaborations were flowing, and on the flight home, you filled several pages with notes about a new product you want to launch.
You arrive back in your office, and your desk is covered with notes, messages, and things that need doing…NOW! Just how do you keep this big new project of yours off the back-burner, and NOT get overwhelmed?
Here are a few ideas:
1. Harness your momentum. You’re excited about this new idea NOW. Take an hour to write down your goals for the project as soon as you arrive home. Post them in the most visible spot in your workspace to give the project priority status.
2. Tell your team, your family, and colleagues about your project to signal your commitment to the project a nd make it “real.” Once people know about your plans, they exist somewhere outside of your own head – the first step toward making it happen!
3. Create opportunities for “quick wins.” Think about your project as a series of easily achievable goals that lead to your desired end result. Take your big goal, and divide it into manageable action steps to complete each day/week/month, then address them one at a time.
4. Get a new perspective. Sometimes it is helpful to start with your end result and plan backward. This new view can help you see the big picture, while shedding light on details you may otherwise overlook.
5. Enlist help. Get your team on board! Determine what their responsibilities will be, create an action plan for each, and schedule regular meetings to stay on track and address a ny issues that happen along the way.
6. Use technology to stay on track. It’s easy to use a web-based project management and collaboration tool, such as Basecamp. It allows you to upload and share files, track to-do lists and milestones, and communicate effectively throughout the course of a project.
7. Make it fun. It’s easy to be excited about a project when you’re just starting out. Over time, you are bound to hit snags and stressors here and there. Rally your team with incentives, social outings and rewards for meeting goals throughout the course of the project – not just when it’s completed. And once it is complete, reward yourselves again for a job well done!
Donna Toothaker is CEO and founder of 1st VA the highly sought-after online marketing and consulting company. 1st VA specializes in providing online marketing support and services to entrepreneurs and solopreneurs who wish to effectively build or improve their online presence. To discover how 1st VA can help your business – visit http://www.1stva.com.
Thanks Giving – 11 Reasons To Be Thankful
Okay, this post is less about public relations, copy writing or editing and more about being thankful for what we have; having a sense of peace and contentment with where we are today. A colleague and friend recently published a book that speaks to this message — one day can make a difference in rediscovering dreams by gaining new perspective, modifying priorities and knowing your purpose.
So in this time of giving thanks, I thought I’d share what I’m thankful for. I wish all celebrating the U.S. day of Thanksgiving a safe and happy holiday!
1. I am grateful for client partnerships and collaborations this past year and those that are growing and will flourish in 2010. This past year I’ve returned to the life of a virtual professional by default (a product of a lay-off) and have continued working relationships with past clients and have built new ones. I’m grateful for each and every client this past year and am in a place where I can say I love all of my clients.
2. I am grateful for my partner and best friend, Peter. We’ve weathered some pretty serious storms — the premature death of my mother, my chronic back problems, and other challenges (ones that we all face at some point in our lives). I’m grateful every day for “my rock”.
3. I’m grateful that the sun rises and sets each day. There’s nothing better than watching a beautiful sunset. Having the time to watch a sunrise or sunset is rare, but when it comes it’s so peaceful and relaxing. As business owners dealing with several client needs at a time and our personal commitments, it’s so hard to practice being in the moment. My hope is that there is more of a commitment to that in the New Year.
4. Are you grateful for the mistakes you’ve made this past year? Why should we be? For one, it’s an opportunity to learn and grow, right? When we make mistakes we’re proving that we’re human but also giving ourselves an opportunity to learn and improve. So I am grateful for the large and small mistakes I’ve made this year.
One large mistake I made recently was to lift too much weight when I knowingly had a bulged disc in my lower back. This simple, or what I thought was simple, act of working on a home project with my husband is part of what led my bulged disc to become herniated…so badly that the orthopedic surgeon I am considering was shocked I was walking with no pain. So, the consequence of that mistake is requiring me to be more mindful of my limits and get surgery to prevent anything worse happening to my body. The consequences of this could be serious (especially if I do not get surgery), but I’m not letting it get the best of me. I’m owning up to that mistake, recognizing my limitations, and pledging to myself to never, ever sacrifice my health and well-being again. I’ve got big, muscular friends that can come by and help with the heavy lifting projects!
5. I am so grateful for the ability to help “create positive buzz” for my clients. I love writing; extracting ideas from clients and turning them into concise communications pieces. I am thrilled when a client gets exposure for their products or services. It’s not about the money; it’s about “creating positive buzz” and helping others achieve their dreams and goals.
6. If I were placing these 11 reasons in order by importance this would be #1. My daughter makes me grateful every day. Life changed completely once I became a mother and I would never change it for the world. I have a new source of laughter and inspiration every day and it’s all wrapped up in a 3+ foot tall, giggly, smiley package.
7. Philadelphia, “the city of brotherly love” is my home away from home. I’ll always consider Maryland my home, but for some reason I was always drawn to Philadelphia. I love this city, I love the diversity and its culture and I love living close enough to hop on the train to grab lunch with my husband or meet a prospective client.
8. I’m grateful for the ability to work from anywhere. As virtual professionals we often have the opportunity or even necessity to work outside of our home offices. I have worked from my back patio overlooking my yard, in the car, at Panera, at clients places of work, at the beach and at family members’ homes. You can be super-productive with a change of scenery from time to time.
9. I’m grateful to have the opportunity to work at developing other dreams and interests. We don’t necessarily have to be tied to one thing always…I’m sure all of us have varying interests and aren’t solely tied to our virtual businesses. Being friendlier to the earth is one of my interests which is why I developed weeBGreen, with the help of a close friend, in April of 2009. My hope is that it grows to be a sought out source for shopping locally and regionally for earth friendlier products for “wee ones”.
10. I’m grateful for the lessons learned from my mother. I had 22 years with her and she is still guiding me today. She was a firm believer in following dreams and often referenced a poem by Louise Driscoll:
Hold fast your dreams!
Within your heart
Keep one still, secret spot
Where dreams may go,
And, sheltered so,
May thrive and grow
Where doubt and fear are not.
O keep a place apart,
Within you heart,
For little dreams to go!
Think still of lovely things that are not true.
Let wish and magic work at will in you.
Be sometimes blind to sorrow. Make believe!
Forget the calm that lies
In disillusioned eyes.
Though we all know that we must die,
Yet you and I
May walk like gods and be
Even now at home in immortality.
We see so many ugly things -
Deceits and wrongs and quarrelings;
We know, alas! we know
How quickly fade
The color in the west,
The bloom upon the flower,
The bloom upon the breast
And youth’s blind hour.
A place apart
Where little dreams may go,
May thrive and grow,
Hold fast – hold fast your dreams!
11. I am grateful for my membership to the organization for virtual professionals, IVAA. I’ve made great connections and have developed lasting client and collaborative relationships through this organization. I’m happy to serve as a volunteer staff writer for the IVAACast and hope to see many of my colleagues at the live summit in April!
What are you grateful for this year?
Share your comments here or on Twitter using #gratitudemonth.
Copyright 2009 Innovate Services & Teresa H. Berger
Innovate Services & Client Media Mentions…
http://www.business-opportunities.biz http://blog.cristinafavreau.com http://www.ivaa.org/pdfs/latestcast.pdf http://www.toiletpaperentrepreneur.com/blog
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